POS and inventory for a sari-sari store

Why cost tracking matters at this scale

A sachet bought at 10.50 pesos and sold at 12.00 earns 1.50. At that margin, an out-of-date cost price, an unrecorded delivery or a slow-moving shelf removes a day’s profit without appearing in the day’s takings.

The figure that matters is therefore not sales. It is sales less the cost of goods sold, less the month’s expenses.

What is worth using

• Quick entry. Type the first letters of a product and tap. Most baskets are two or three items.
• Cost recorded on delivery. Receiving a purchase order writes the price paid onto the product, so margin figures follow supplier increases.
• Low-stock warnings. A low level per product, flagged on the dashboard before the shelf is empty.
• Customer records. Contact details and purchase history, with optional loyalty points.
• Expense tracking. Electricity, water, transport to the wholesaler. Small individually, decisive in total.

Credit sales (utang)

Put a sale on a customer’s tab at the till, with or without a down payment. Their balance updates on its own, every payment is recorded with the date and who received it, and a “May utang” list shows everyone who still owes you. The receipt shows what was paid and what is left.

What can stay switched off

Multiple branches, purchase orders and online ordering are not needed on day one. They exist as optional modules and stay hidden until switched on. The base plan covers selling, stock, customers and reports.

Questions